Detailed monitoring and evaluation of the performance of our trials is essential. It allows us to demonstrate that we have appropriately tested a project, quantified all costs and benefits and addressed any potential business risks. This makes it much easier for us to roll out the trial projects across our stores and to build confidence in other projects as well.
- David Shearsby, Manager - Systems, Analysis & Support
Engineering, Maintenance & Services, Woolworths Limited
Successful projects can provide you with an important internal marketing tool. They provide evidence of the benefits that energy efficiency projects can deliver. Monitor, verify and promote them to build awareness and to demonstrate what is possible.
After you have completed a project or a trial, you should ensure an effort is made to follow through with monitoring and verification of the savings. This will make it easier to roll out the project across similar sites, buildings or vehicles. It will also demonstrate your ability to deliver on energy efficiency projects and highlight the benefits of energy efficiency.
In this section
Tips for monitoring, verifying and promoting projects
There are many reasons why monitoring and verification does not happen as often as it could. Not least of these is that it requires time and funding to capture, analyse and compare actual data against original business case forecasts. Preparation is key, so consider the following:
- Allocate funds upfront for monitoring and communication activities and state this clearly in your business case proposal. It demonstrates that you have a rigorous approach to project implementation and will add further credibility to your proposal.
- Conduct or review the stakeholder analysis that you developed early in your project and make sure that key stakeholders know about the success of the project.
- Include important statistics, such as energy and cost savings and other business benefits, and give credit to those who helped you to implement the project.
- Evaluate projects diligently and never promote something you are not sure about.
- Never make exaggerated claims that you cannot follow through on.
- Leave room to deliver more than you promise.
- After the project has been completed, consider documenting your successful project in a brief report or case study for distribution to stakeholders. If available, you might be able to involve communications or public affairs personnel to help
- Promote the story to managers and workers on the site, and to external stakeholders through company reports. Make sure people know what you have achieved and keep it all on record
Case studies that you might find helpful
Woolworths conducted a trial of retrofit technologies for refrigeration systems in eight stores. Detailed monitoring and verification of the project supported the business case for a progressive roll out of this initiative across all existing stores.
Downer EDI Mining uses the Commodore Mine at Millmerran in Queensland as a pilot site for many new initiatives. Personnel on the site have developed specialist skills, including project monitoring and verification to gather the data that is required to promote successful projects to other sites.
Sydney Water modified the mixing procedure at one of their sewage treatment plants. The project was monitored closely and data was collected to estimate the costs and benefits of implementing the project at eight other sites. A case study was developed to describe the trial and promote uptake at the other sewage treatment plants.